QUICK START INSTRUCTIONS FOR MOLD INSPECTION REPORTER
1) Print this page now
2) Click here to DOWNLOAD your free Mold Inspection Reporter demo
If you have not already done so print these instructions out now and follow them as you download and start to learn the MIR Mold Inspection Reported system, doing so will help you properly download the program, and also master the basics of the worlds most powerful mold inspection reporting program rapidly, and some of the more advanced features of the program in a few short sessions if you so desire.
About downloading the free demo program
1) Downloading is simple, just click the link below, or # 2 above and fill out the form and click submit. You will be brought to a page with a download button, click that button and start downloading.
www.freemoldinspectionreporting.com
2) When the MIR 3D icon appears on your computer screen just click it and follow the instillation instructions.
The program will download with fast DSL type service in about 10 minutes. This free demo program allows you 8 free uses before it expires. After that, you will need to obtain the unlock code for unlimited use of the program, which will give you access on up to two computers under one license.
Starting a new report using the office management feature.
First, open the program by clicking on the new 3D Inspection icon on your computer screen. This will cause the 3D mold inspection reporter program to open. Click on the word "Office Management" located at the top left corner of your screen.
Filling out info on the property to be inspected.
Second, click the "add new" button at the top left corner of your screen. A property to be inspected office management screen will pop up. Fill out the property address information on this screen, including the address of the property to be inspected and the phone number from the property to be inspected if so desired. Do not enter the clients name, phone number, or any of the clients personal info on this screen. The client' t="0">
Filling out client info.
Third, click the magnifying glass icon tat is located to the right of the word client.
A client info office management screen will pop up.
Click the "add new" button and fill out all client information, including the client's name,
phone number, mailing address, and e-mail address.
When finished, click exit and follow these instructions:
Click "Select" at the bottom of the window.
Click "New Inspection" at the top right corner of your screen.
Click the new number that just appeared at the top left side of the screen; then, click on the word "mir mold" on the top right side of the screen.
A new blank mold inspection report will open, and all the data that you entered in the two above office management screens (such as inspection site info from the 1st screen and client info from the 2nd screen will already be in the new report, and will be added to any summary pages or other documents you need.
Congratulations! You just learned how to use your new, very powerful, office management database. Sooner than you think, its use will become second nature to you. Also, client data for the specific report you started will now automatically be imported into the top of every page, as well as into your fax cover page and summary page. In addition, all the data is stored in your computer making it easier to retrieve completed reports. A simple click of the word "find" at the top right side of the inspection report will produce instant results.
What are reports menu items?
This software comes already equipped with thousands of stored sentences and paragraphs that can be added to your report with the click of a button. We call these menu items, or boiler plate items. This way you will not have to burn the midnight oil re-typing commonly used comments into future reports. Using are pre-stored menu items, and even adding your own new menu items is so simple and so powerful that I think you are about to be amazed. Our menu feature is a very powerful tool that assists in producing a professional, informative, computer-generated report with less typing. Many menu items are stored in the program, but finding the right menu item is easy because menu items are stored in a very organized fashion. Items related to indoor environmental readings are only stored in the indoor environmental readings section of the report, and items related to allergen inspections are only stored in the allergen section of the report and so on.
How to use the reports menu items
To automatically enter one or many of these men item comments to an inspection report, first click on the area of the report you want to import a stored menu item comment. Then, click on the appropriate abbreviated heading located on the right side of the computer screen and the comment will be put into the report automatically. If you do not see a comment that applies, manually type a comment into the report or add a new menu item.
To modify menu items already stored in the program
You can modify our pre stored menu items.
Click on the area of the report where you want the menu text to appear.
Click the Menu button, it is located in the tool bar on the top of your computer screen.
Next click modify menu items.
Select the menu item that you want to modify, then click modify.
In the top section of the window that opens you can modify the menu item abbreviation
(Up to 15 letters).
In the bottom section of the same window modify the menu item text as desired.
To add a new menu item
You can add your own commonly used sentences and paragraphs to be stored in the menu items section of the report.
Click on the area of the report where you want to be able to automatically import a stored menu item in the future.
Click Add New, the Add New button is located at the right or left side of the screen.
In the top section of the window that opens simply type in an abbreviation for the new menu item you are adding to the report, (up to 15 letters).
In the bottom section of the same window, type in the phrase you want to use as a menu item for reuse in future reports. You can type any phrase or paragraph you know will come in handy in this part of the report in the future. You will never have to re-type this phrase; it will always be stored in the report for fast retrieval at the click of a button.
Creating a remediation report
We have gone through great effort to provide a comprehensive yet generic mold remediation report. It is stored in the program in the form of menu items at the right side of the mold remediation page. When on the mold remediation page of the report click on the menu item abbreviation headings located at the right side of the screen and remediation recommendations relying heavily on New York City DOH, IICRC S 500, and IICRC S 520 standards will be imported into the remediation page instantly and in order, thus creating a detailed yet flexible remediation protocol report. VERY IMPORTANT, this is a generic mold remediation protocol. Of course you will always have to type in your own additional specific mold removal recommendations into the section of the remediation report page titled "specific mold removal recommendations". Type in the specific areas and measurements for mold removal. Also, you are very strongly encouraged to modify the remediation reports menu items, and any other sections of the remediation report, or inspection report as needed to meet your specific inspection report and remediation report writing needs.
How to add your personal qualifications to the inspectors qualifications section of the report.
The mold inspection report is set up so you can add you personal inspection-related qualifications into one of the first pages of the report. You will be able to edit your personal qualifications section of the report as often as you like. We strongly encourage you to obtain as many meaningful certifications as possible. IAQA, AmIaq, and IICRC are some of the best sources for training and certification.
To add your qualifications and certifications.
Start a new inspection report or open an existing one.
Go to the site information page, it is the first page of the report and its button is abbreviated Site at the top left side of the report
The site info page will open
Click the area just below or to the right of the report heading qualifications of inspector
Go to the top of the report page and click Menu
Then click Modify Menu Items
Click qualifi
Click modify
You will see the following phrase: "Copy and paste or type your relevant education, experience, certifications, and memberships over this sentence.
In place of the above phrase either type in, or cut and paste your relevant qualifications.
About adding recommended remediation firms to the report
Keep in mind that referring remediation firms may result in liability if a remediator does not perform well. Therefore, adding recommended remediators is always optional and done at your own risk. If you do not have trustworthy firms to refer, or if it is legal for you (the inspector) to perform remediation in your state, then you may choose to delete the sections of the report that make reference to referring a remediator.
How to add your recommended remediation firms to the report
Start a new inspection report or open an existing one.
Go to the mold remediation page, it is the third section of the report and its button is abbreviated Mold at the top left side of the report
The mold remediation page will open
Click the area just to the right of the report heading local remediators
Go to the top of the report page and click Menu
Then click Modify Menu Items
Click local firms
Click modify
Delete the phrase: You may place your local remediation references here.
In place of the above phrase either type in, or cut and paste your recommended remediators names and numbers. List several so your clients can make the choice for themselves.
Now, whenever you prepare a remediation protocol in the future, your preferred remediators will appear on the report, this info can be updated at any time using the above steps.
Sample results interpretation
Sample results pages are at the top of your computer screen and are abbreviated as follows:
Air Airborne Sample Results
Inne Inner Wall Results
Surf Surface Sample Results
Alle Allergen Sample Results
Bact Bacterial Sample Results
When you have your sample results back from the lab and are ready to interpret them, go to the appropriate mold inspection report page that relates to the type of sample results being interpreted and input the appropriate data. We suggest this data includes at least the lab report number, sample location, sample methodology, and indoor sample results.
We have already added numerous menu item comments for you to use on the sample results interpretation page. You may not have to use all the comments or fields on the interpretation sections of the report.
For example, if you use Micro 5 spore traps for all your samples just select the menu item for Micro 5 one time, and then select the menu item abbreviated "same" and a phrase explaining that all the samples were taking using micro 5 spore traps will automatically be imported into the report.
If your sample justification was because or moldy odors in the area, then select the menu item for odors, then select the menu item abbreviated "same" and a phrase explaining that all the samples were taking because of moldy odors will automatically be imported into the report.
Using the MIR documents
In addition to the report writing pages, the software includes various documents for your use. These include a summary page of the inspectors final conclusions, which can be prepared in conjunction with your report. Also included are a fax cover sheet, pre-inspection agreement, report cover page, index page, and an advertisement that can be faxed to clients who call for a price quote.
Document names are as follows:
MIR Pre-Inspection Agreement
MIR Quote and Advertisement for Fax
MIR Final Conclusions
MIR Fax Cover Sheet
MIR Photo Cover Page
MIR Sample Letterhead H&F
The documents have been set up to merge with all your company information and the clients information each time you prepare a report, so there is no need to type your company information, client name. or inspection address, this information is automatically merged from the database discussed at the beginning of these instructions.
How the summary of final conclusions page works
You can now generate summary pages of important findings automatically and quickly.
When writing a mold inspection report, click on a paragraph or sentence you want to send to your summary page. Then, click on "Summary" at the top of your screen and choose "Summary 4" or "Final Conclusions." This will have the comment automatically go to the summary page. You can send as many sentences or paragraphs to the summary as you desire.
When you are done with your report, click on the blue button on the left side of the screen entitled "Attach Document" to report. Then, click "Attach Final Conclusions."
This will create a summary page or inspectors final conclusions page with all comments in it that you sent to summary area 4.
Other documents, such as a fax cover page and photo cover page, can also be generated by clicking on the "Attach Document to Report" button.
How to open a document
To open any documents you have attached to a given report (such as a summary of inspectors final conclusions page or fax cover page), click on the "Attached Documents" tab at the bottom of the screen. Right click on the document you want to open, and then click "Open."
How to select a cover image for your reports cover page
You do not have to use a cover image, but if you have a nice photo of the building you inspected, click the "Cover Image" tab at the bottom left of the report.
Click the image wanted for the cover page.
Then, click "OK."
Setting up documents and report pages
You can copy and paste your personal qualifications and advertisement text into the "MIR Quote and Advertisement for Fax."
Open a report and you will see the blue web site link like buttons on the left side of the report screen, the second button down is titled "Customize Document Templates", click it.
Click on "Customize Quote and Advertisement", the advertisement will open and you can start editing it.
Follow the above instructions for the other documents as well.
Also, you should take a copy of the Pre-inspection agreement to your attorney and have any personal customizations made as contract laws differ from state to state.
Current line tab
The current line tab at the bottom of the page displays the most recent text you just entered. This is a tab you will want to use often when working on a report because it reduces your editing time by allowing you to view more of your report text simultaneously.
Importing photos into your report
Load photos into your computer from your digital camera.
Type a sentence into the report that explains the photo; then, click on that text.
Click the import image icon; it is at the top center of the computer screen that looks like two mountains and a sun.
On the left side of the window, scroll to the folder that contains the photos you want to use.
Open folder, and click on the specific photo you want to use.
Click "OK." and your photo is now in the report.
Anywhere you have typed text, you can add a photo.
If you want to remove it, click on the photo then click "remove".
Using the built-in spell checker
To spell check reports, simply click on the words "Spell Check" at the top of the screen, and choose "Entire Report" to spell check the entire report, or click "Current Line" to spell check the current line you are completing.
Printing and E-mailing reports
To print out a report just click on the printer at the top left side of your screen, and click "print".
To e-mail a report, click on the printer at the top left side of your screen, and click the tiny "Send to PDF" square. A checkmark will appear in this PDF box. When that occurs, click "print" to.
The report will be sent as an adobe PDF file to your computer screen and will look on your computer screen like a gray and red icon (Adobe Acrobat) with the report name under it. Make sure you are hooked up to the internet. Drag the gray and red PDF document (your report) from your computer screen to the e-mail and send it.
Backing up reports
Backing up the programs completed reports and other data to a built-in CD burner, or external storage drive on a regular basis is important.
The programmers have made data back-up with this software much easier than any back up procedure you have implemented before. You will be amazed, just follows these instructions:
Click office management at the top left corner of the screen.
Click File
Click Back up.
Your mold inspection data will be automatically located, copied, and stored on a folder in your C drive; this folder will have a zipper on it and most likely will be in your documents folder.
The backup dialogue screens that pop up during back up will indicate where the folder is stored.
Locate the folder and using your mouse drag it to your back up device of choice such as a CD or external storage drive.
Linking to the Internet from your report
The program is internet interactive using links on the left side of the screen; you are encouraged to utilize these links. These are services we feel will be very helpful. Just click on the blue buttons on the left side of the report and you will be brought to different web sites.
Technical support
If you have any questions, please review the included help section, access it by clicking on the word help at the top center of the screen. Also a "Help Desk" icon should now be on your computer screen, it includes a searchable data base of information. Tech support via e mail is free. To find tech support, hook up to the internet, start your program and click the "Help and Documentation" button on the left side of the report. Click "Request Support." You will be brought to the 3D Inspection web site and can find 3D's free e-mail support. Phone support is just $15.00 per incident and can be obtained at 1-800-745-6126.
